News Reports is where the stories will be structured. The user will be able to create, delete, view, select and consult the reports. Or also link the reports to assignments.

When there are reports created, all of them are listed according to the date of creation and it is possible to filter them by start/end date or slug. Later on, the concept of the grid will be explained.

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CREATING REPORTS

As mentioned, you can create new reports or linked to an existing assignment.

Linking a report to an assignment

If an assignment already exists, when entering the Reports area, in the right corner there is an assignment drawer. I.E.:

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By clicking on the icon, the screen below will expand:

At the top, there are some filter options. By default, the system already displays all the assignments for the day, but it is possible to combine other filters:

• Slug: insert the slug;

• Start date / end date: enter the search period you want to filter;

• Program: insert the program for which the assignment was set;

• Status: choose the assignment by status (producing, ready, completed and dropped)

After combining the filters, search result will be displayed.

When you find the desired assignment, click on the icon located on the right:

Doing this, the system will open the report form so that the story can be structured. As the document was linked, all fields that were filled in the headline of the assignment, were automatically filled in the header of the report.

To consult the assignment information, just click on More> View> History:

History will display all information on the assignment: Content, Guides and Tasks (if any).

In the upper corner, there are the Remove and Reassociate options.

When you click Remove, the assignment will be disconnected from the report. And the History tab will be emptied. In this scenario, it is possible to associate:

Clicking on Associate, the window below will open. Select the assignment date you want to link, select the assignment from the filtered results and click OK to confirm the association.

Clicking on Reassociate, brings again the side panel. Fill in the Start / End date to filter, select assignment to be reassociate and click OK to confirm the association.

After the link is done, fill in the fields as explained below in “Creating a new report”.

Creating a new report

To create a new Report, click on the “New” option. The report can be of the public type (it will be visible to all users) or private (it will be available to those who created it and shared users).

After selecting the type, the report form will open:

• Date: select the date the report is being created (mandatory item);

• Headline: insert the headline of the report (mandatory item);

• Reporter: enter the name of the reporter who produced the report (required item);

• Program: select which program the report is intended for Vehicle *: choose the vehicle (tv, radio, web and print). Each vehicle has different fields. And they will be explained soon;

• Editor: select the name of the editor responsible for reviewing the text / structure of the report;

• Images: insert the name of the cameraman who made the images in the report;

• Classification: select the classification of the report. To learn more, access Auxiliary Data;

• Editorials: select the editorial section of the report. To learn more, access Auxiliary Data;

• Branches: choose the square where the report was created (contributor) or copied (remote). Learn more at Branches.

In general, the header is standard for all vehicles, but there is a small detail that differentiates the form of the report: the chosen vehicle.

If the TV option is chosen, the form will present the options below. To add a field to the form, just click on the option you want.

• Art: Fill in information about an infographic that should be inserted in the report. Note that two fields will be displayed. On the left side, in ‘Data’, the information that should be available in the art should be filled out. On the right side, in 'Art', the organization of the information should be indicated: colors, fonts, size, etc.

• VO: Fill in the text of the voice-over. Note that two fields will be displayed On the left side, there is the option 'Indications', where the reporter must fill in the technical information (video number, times, GC and etc.). On the right side, there is OFF, where the reporter's text should be written.

• On Camera: in this option the ‘'on camera’' AKA stand-up section will be added. When adding, there are also two fields that are displayed. On the left side, there is the option ‘Location’, where the reporter must fill in the information about the name and location where he/she was, in addition to being able to put additional technical information (video number, times, etc.). On the right side, in 'Passage', the reporter's text should be written.

• Sound up: when adding this section, it is possible to indicate a song / sound design. On the left side, in ‘Indications’, you must enter the timming to be used for the audio. On the right side, in 'sound up' the name of the audio.

• Playback: in this field, the sound of the interviewees should be inserted. It is possible to decoup his speech or just place important excerpts / indications that were said throughout the speech. On the left side, there is the option 'Interviewee', the reporter must fill in the technical information (video, time, CG and etc.). On the right side, there is the 'Playback', where the interviewee's text can be written (in full or in excerpts).

• Teaser: add a teaser field. It will be included at the very beginning of the. It should contain information about the short video - flashes of the news to be released, coming soon, etc).

• Heading: you can insert a headline suggestion for the presenter.

• Footnote: if any, you can insert a footnote suggestion.

• Information: add extra information in this field such as messages, GCs, etc.

If the option Radio is chosen, the form will present the options:

• Loc: in this section you must add the reporter's voice-over.

• Sound up: when adding this section, it is possible to indicate a song / sound design. On the left side, in ‘Indications’, you must enter the minutes to be used for the audio or observations. On the right side, in 'Sound up' the name of the audio.

• Playback: in this field, the sound of the interviewees should be inserted. It is possible to decoup his speech or just place important excerpts / indications that were said throughout the speech. On the left side, there is the option 'Interviewee', the reporter must fill in the technical information (times, name, etc.). On the right side, there is the 'Playback', where the interviewee's text can be written (in full or in excerpts).

• Teaser: add the teaser field. It will be included at the very beginning. It should contain indications such as flashes of the news that will be released, coming soon, etc).

• Head: you can insert a headline suggestion for the speaker.

• Footnote: if any, you can insert a footnote suggestion.

• Information: add extra information in this field such as scraps, notes, etc.

If the option Web or Printed is chosen, the form will present the option Text.

After the reports have been created, you can view the reports as a list or table.

In addition to the little arrows, it is possible to move the sections by dragging from one position to another.

Note that in the form there is the option 'More' - Print, View and Approve/Disapprove.

When you click on Print, you can choose two options:

• 1 column: generates a PDF of the report with the flowing text;

• 2 columns: generates a PDF of the report with text divided into two columns (left side technical information and right side inserted information). See the image:

By clicking on View, you can see Versions and History.

In Versions it is possible to view all the changes that were made in the report. Note that the date, time, name and IP address of the user who performed the action are displayed at the top. The document indicates in red what has been erased and in green what has been included.

In History it is possible to see where the report is linked to an agenda. As explained in 'Reportage linked to an agenda'. You can link to the agenda before or after. After editing the text editor, it is possible for him to approve, just click on “Approve”. The nomination will be in the main reporting grid.

REPORTS COVER

After the reports have been created, they can be viewed in list or table mode.

In the list view, the system presents all the registered reports, being informed the status, date, boom, branches, reporter, the editor, last change, programs, vehicles and content.

• Status: the colors blue, green and red indicate the status of the reports, being: Producing: indicates that the reporter is organizing and structuring the story. Editing: can indicate either what is already being edited on the editing island or what the text editor can review. Done: indicates that the story is finished;

• Date: date of creation of the report;

• Slug: report title place: indicates which place the story was produced (remote or contributing);

• Reporter: indicates the name of the reporter who did the story;

• Editor: name of the editor who was responsible for revising the text / material;

• Last change: name of the last user who changed the story;

• Programs: indicates which program the report was intended for;

• Vehicles: indicates which vehicle the report was produced for;

• Content: indicates how the report is doing in relation to the content, being: with content; approved; blank and locked.

In tables mode, the information is displayed by column, according to the status of the reports, being:

• Producing: indicates that the reporter is organizing and structuring the story;

• Editing: can indicate either what is already being edited on the editing island or what the text editor can review;

• Completed: indicates that the story is finished.

Regardless of the viewing mode, when selecting a report, there will be options for actions that can be taken, they are:

• List: when selecting this option, the reports will be displayed in the list mode;

• Frame: when selecting this option, the reports will be displayed in frames mode;

• New: use this option to create a new report. It can be Public or Private. When the Public option is selected, the report is available to all users of the system. When the Private option is used, the document is available to the user who created it and, if you want to share, it is possible in More> Sharing options.

• Preview: when selecting this option, it is possible to preview the document. It is used only to consult the information or in cases where the document is being edited. When this option is selected, a window will open on the right:

• Edit: when selecting this option, the staff will be opened to edit the information. It is also possible to open the edition by double clicking on the document;

• More: by clicking on this menu, other options are expanded, they are:

• Print: when clicking on print, there are two options: 01 column and 02 columns.

01 column: generates a PDF of the selected report. Text is arranged at the top and the technical information at the bottom.

02 columns: generates a PDF of the selected document. Technical information is displayed on the left and information on the topic on the right.

Copy: when selecting this option, the agenda can be copied to another date and other programs. The window below will open. After selecting the date and the Program, click on “Copy” and the document will be duplicated.

Delete: when clicking on “Delete”, the system will present a confirmation message. If you click on 'Yes', the document will be sent to the Trash, where it can be restored (it is available for 30 days). If you click 'No', the action will be canceled.

Send to: in this option it is possible to send the agenda to the e-mail; rundown; drawer, post or chat.

E-mail: to send a report by e-mail, it is necessary that the SMTP server has been configured by the IT team (learn more in Settings). When selecting this option, the window below will appear. Recipients must be selected or sent to the reporter. After selecting, click on ‘Submit’.

Rundown: when clicking on this option, the report will be sent to the stand-by of the selected rundown, and the documents will be linked. A window will open to select the date and which program you want to send to. After filling in the information, click on ‘Create’, and a page will be created on the stand-by of the selected program.

Drawer: this option sends the report to the selected program drawer.

Chat: in this submenu, you can send the report via Anews chat. In this case, you must select which user will be sent, and you can choose more than one.

Change status: this option allows the status of the report to be changed, being:

• Producing: indicates that the reporter is organizing and structuring the story;

• Concluded: indicates that the story is finished;

• Editing: can indicate either what is already being edited on the editing island or what the text editor can review.

Make private: this option allows the report to be private and will only be shared with selected users. Whenever a story is private, an eye icon will be displayed. In the image below, the report was created by the logged in user, but for the other users (except selected ones), it is as if the document did not even exist.

• Make Public: in this option, the report is public and shared with all users who have access to Anews Arion;

• Sharing Options: for a private report to be shared, this option must be selected.

• Create report: you can create reports for the reports. There may be messages, problems, impediments, etc. Learn more in Reports.

When a report is created, an alert icon is displayed in the main grid, indicating that there is a record.

To learn about other features of the system, explore other sections available on this platform.