Assignments

It will be in "Assignments" that the user will be able to create, delete, view, select and consult guidelines that have been created. When accessing this menu, all the guidelines created for the selected date will be presented (generally, by default, the system loads "Today”*). After all the guidelines listed, it is possible to filter them by program or select ordering methods (program; reporter, vehicles or team). Later on, the concept of the grid will be explained in general.

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*By default, the system will load all the guidelines for the day, sorting by the default option registered in Settings> Assignments> Standard Grouping.

CREATING A NEW ASSIGNMENT

To create a new Assignment, click on the “New” option. The agenda can be of the public type (it will be visible to all users) or private (it will be available to those who created it and shared users).

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Then, the tariff form will be opened. It contains three important tabs:

• Content: concerns important information about the agenda. In the upper tab, we can view the header, and just below it insert what is related to the theme (proposal, routing, angle and additional information);

• Guides: this tab contains information about the interviews (date, time, interviewee data, address and observations);

• Tasks: in this tab, it is possible to create a checklist with tasks for the team that will cover the agenda

In the CONTENT tab, it is possible to insert the following data:

• Date: select the creation date of the agenda (mandatory item);

• Type: select the type of agenda (previously registered);

• Slug: insert boom (mandatory item);

• Programs: select the program that the agenda will be assigned to (more than one can be chosen. If there is no program defined, the option “General Drawer” is used);

• Team: you can select the team that will cover the agenda (for the options to appear, it is necessary that they have previously been registered in “Team Scale”;

• Producers: choose the name of the producer responsible for creating and filling the tariffs;

• Reporters: select the name of the reporter who will cover the agenda (if the team has been selected, it is not necessary to fill in this field);

• Editors: select the name of the editor who will be responsible for validating the agenda;

• Images: select the name of the cameraman who will make the images (if the team was necessary, it is not necessary to fill in this field);

• Classification: insert the classification according to the broadcaster's workflows (factual, unpublished, cold, edit, etc.). The classifications must be previously created in Auxiliary Data> Classifications;

• Publishing: select the publishing. The Editorials must be previously created in Auxiliary Data> Editorials;

• Vehicles: you can select which vehicle the agenda will be used for (TV, Radio, Web or Print);

• Square: in integration scenarios, you can choose which square the agenda came from (whether remote or contributing);

• Proposal: insert information about the theme (mandatory item);

• Forwarding: field destined to fill the agenda angle (bias);

• Information: insert additional information on the topic - it can be texts, websites, reference links;

In the GUIDES tab, information regarding the interviews should be inserted.

• Date: insert the date the interview will be held (required item)

• Time: insert the time of the interview

• Contacts: enter the data of the interviewee (s). In this scenario, it is possible to search for a contact that already exists in the phonebook or create a new one. Click + select contact. Then, the window will open for you to search for or create a contact:

If the contact is in the phonebook, use the search bar. The system will automatically list the options. Just click on “Select” and the contact will be added, importing the name, phone, email and address (if any).

If you select the option "New". The form will be opened to fill in the contact information, only the name is mandatory. To find out how to fill out the form, access the Contacts menu.

Note: The form has an option to save the contact in the phonebook. If this option is selected, the created contact will be exported to the phonebook and will be available in the list, which can be used whenever necessary. If the check box is cleared, the contact will be available only on the assignments.

• Interviewee: in this field you can enter the type of the interviewee (character, psychologist, teacher, etc.) or his name (often used in cases where the contact is the advisor and the interviewee is the source.)

• Address: you must enter the address of the interview. It is possible to type manually or use the Google Maps API to search for a specific address - when typing, suggestions will be displayed. After finding the address, using the PIN icon located in the right corner, you can view the address directly on the Google maps.

• Observations: this field is intended for placing on the interview, questions and notes.

After filling in content and script,

In the TASKS tab it is possible to create a checklist for the team that goes to the street. It must be informed which tasks will be performed, as well as their dates, times and description, if they have them. This is an optional item, and may even be hidden from the agenda form.

To add a task, just click on “Add Task”

When adding the task field, it will be necessary to inform the date, the time and the title of the task. If you want to detail more, click on ‘Add Text’ and a field for information will open. In the trash can icon, you can delete the task.

As the tasks are being done, the reporter can mark the checkbox located in the left corner - by the mobile application or by the computer.

After filling in Content, Roadmap and Tasks, click Save, located in the upper right corner. In addition to this option, there is also More and Close.

When you click More, the Print and Preview options will appear:

When you click on Print, you can choose two ways of printing:

• 1 column: generates a PDF of the agenda with the flowing text;

• 2 columns: generates a PDF agenda with text divided into two columns (left side technical information and right side inserted information). See the image:

By clicking on view, you can see Versions and History.

In Versions it is possible to view all the changes that have been made to the staff. Note that the date, time, name and IP address of the user who performed the action are displayed at the top. The document indicates in red what has been erased and in green what has been included.

In History you can see where the staff was used. It started out as a story, it became a story and then it turned into a page - there are three documents with the same theme.

Click Close if you want to leave the agenda you were working on.

ORGANIZATION OF GUIDELINES

In the general schedule of staff it is possible to view all the staffs that have been created and their respective information.

This is a summary table that can be organized by Programs, and there are also other forms of ordering: classification *, reporter, vehicle * and team.

• Date: select the date of the agenda grid you want to view;

• Program: you can view the guidelines for the selected program;

• Group: it is possible to group by Classification (this option will only appear if the field is enabled); Program; Reporter (names displayed in alphabetical order); Vehicle (separated by TV, radio, web and print); Team (displays guidelines according to team and interview times)

• When selecting the display by program, it is possible to see in List and Board:

In List mode, the information is arranged in a grid:

In Boards mode, information is arranged by status, as follows:

• Producing: indicates that the producer is seeking and entering information on the topic;

• Done: signals that he has finished the agenda and the reporter can take the document and go to the street to cover it;

• Concluded: indicates that the reporter has completed everything that was meant for him;

• Interrupted: indicates that there was a problem that prevented the agenda from being completed. In this case, the system opens a window to create a report, informing why the agenda has fallen. When a report is created, an alert icon is displayed, indicating that there is a record.

If you want to change a status agenda, just drag it and put it in the desired status.

Note that the column information changes according to the selected mode.

The list mode will be explained, as it presents more information.

Programs are shown in the grid by time. When the guidelines are in the 'General Drawer', they are displayed right under the programs.

In the left corner there is a checkbox where it is possible to select the staff. When selected, options for actions can be taken (It will be explain).

• Time: this column indicates the time of the first interview, according to the ‘Roadmap’;

• Type: indicates the type of staff being created (VT, standup, note, live, etc.). Learn more in Auxiliary Data;

• Headline: Title

• Branches: indicates which branches the agenda was or will be produced in (to find out more, see the Branches menu)

• Team: indicates the team that will be responsible for covering the agenda (learn more in Team Scale)

• Tariffs: indicates the name of the producer who made the tariff Reporters: name of the reporter who will cover the agenda

• Editors: name of the editor who will be responsible for validating whether the agenda will be made;

• Vehicles: displays which vehicle the agenda will be destined to (TV, Radio, Web or Print)

• Tasks: displays the number of tasks added to the agendas and indicates how many have been done Status: indicates the status of the guidelines (producing; done; concluded and interrupted);

Producing: indicates that the producer is seeking and entering information on the topic;

Done: signals that he has finished the agenda and the reporter can take the document and go to the street to cover it;

Concluded: indicates that the reporter has completed everything that was meant for him;

Interrupted: indicates that there was a problem that prevented the agenda from being completed. In this case, the system opens a window to create a report, informing why the agenda has fallen. When a report is created, an alert icon is displayed, indicating that there is a record.

As stated earlier, in the left corner there is a checkbox where you can select the staff. When selected, options for actions can be taken:

New: use this option to create a new staff. It can be Public or Private. When the Public option is selected, the agenda is available to all users of the system. When the Private option is used, the document is available to the user who created it and, if you want to share, it is possible in More> Sharing options.

Preview: when selecting this option, it is possible to preview the document. It is used only to consult the information or in cases where the document is being edited. When this option is selected, a window will open on the right:

Edit: when selecting this option, the staff will be opened to edit the information. It is also possible to open the edition by double clicking on the document.

Print: When clicking on print, there are three options: Grid, 01 column and 02 columns.

• Grid: generates a PDF with all the guidelines available in the grid;

• 01 column: generates a PDF of the selected agenda. Technical information is displayed at the top and the information on the topic below;

• 02 columns: generates a PDF of the selected document. Technical information is displayed on the left and information on the topic on the right.

More: by clicking on this menu, other options are expanded, they are:

Copy: when selecting this option, the agenda can be copied to another date and other programs. The window below will open. After selecting the date and the Program, click on “Copy” and the document will be duplicated.

Delete: when clicking on “Delete”, the system will present a confirmation message. If you click on 'Yes', the document will be sent to the Bin, where it can be restored (it is available for 30 days). If you click 'No', the action will be canceled.

Send to: in this option it is possible to send the agenda to the e-mail; rundown; drawer or chat.

E-mail: to send agenda by e-mail, it is necessary that the SMTP server has been configured by the IT staff (learn more in Settings). When selecting this option, the window below will appear. You must select recipients or select all editors and reporters. After selecting, click on ‘Submit’.

Rundowns: when clicking on this option, the agenda will be sent to the mirror stand-by, and the documents will be linked. A window will open to select the date and which program you want to send to. After filling in the information, click on ‘Create’, and a page will be created on the stand-by of the selected program.

Drawer: this option sends the guideline to the selected program drawer.

Chat: in this submenu, you can send the agenda via Anews Arion chat. In this case, you must select the one to which user will be sent, being able to choose more than one.

Change status: this option allows the status of the agenda to be changed.

• Producing: indicates that the producer is seeking and entering information on the topic;

• Done: signals that he has finished the agenda and the reporter can take the document and go to the street to cover it;

• Concluded: indicates that the reporter has completed everything that was meant for him;

• Interrupted: indicates that there was a problem that prevented the agenda from being completed. In this case, the system opens a window to create a report, informing why the agenda has fallen. When a report is created, an alert icon is displayed, indicating that there is a record.

When a report is created, an alert icon is displayed in the main grid, indicating that there is a record.

• Toggle priority: this feature highlights the guidelines in the main note, indicating that it is a priority and more important than the others. Notice that its color changes:

• Make private: this option allows the agenda to be private and will only be shared with selected users. Whenever a staff is private, an eye icon will be displayed. In the image below, the agenda was created by the logged in user, but for the other users (except selected), it is as if the document did not even exist.

• Make Public: in this option, the agenda is public and shared with all users who have access to Anews.

• Sharing Options: for a private guideline to be shared, this option must be selected.

• Create report: you can create reports for the guidelines. It can be messages, problems, impediments, etc. Learn more in Reports.

When a report is created, an alert icon is displayed in the main grid, indicating that there is a record.

Teams: you can manage (create / edit / delete) teams through this option. Behaves exactly as in the Team Scale menu.

To learn about other features of the system, explore other sections available on this platform.